Notarial deeds/records are public instruments in which notaries, at the request of interested parties, draft and authorize, attesting to the facts and circumstances they witness or know and which are not subject to contract by their nature.
All notarial deeds/records are governed by Article 4 of Chapter II of Title IV of the Decree of June 2, 1944, which approved the Regulations for the Organization and Regime of Notaries.
TYPES OF NOTARIAL DEEDS/RECORDS:
DECLARATION DEEDS/RECORDS:
They certify what a person has said or declared and when they did so.
PRESENCE DEEDS/RECORDS:
The notary is obliged to appear at a specific location and certify the condition of a particular asset at a specific time, taking photographs if necessary.
REQUEST DEEDS/RECORDS:
The notary is asked to request someone to do something or perform a specific action, recording the request and the response of the person requested.
COMPANY MEETING DEEDS/RECORDS:
They record the declarations, claims, documents, and agreements made at a company meeting.
GENERAL CONDITIONS DEPOSIT DEEDS/RECORDS:
The notary attests in a deed to the contractual conditions that a company includes in its contracts. In this way, the notary can prove to third parties that the conditions were in effect at a specific time.
BALANCE SETTLEMENT DEEDS/RECORDS:
The notary certifies the balance resulting from a specific account or debt through the relevant calculations.
DRAWING DEEDS/RECORDS:
The notary's presence at a drawing verifies that there has been no manipulation of results and, where applicable, the randomness of the selection.
PROTOCOL DEEDS/RECORDS:
These are deeds in which the notary introduces legal and legitimate documentation that the interested party wishes to be kept in their archive, which is confidential and not subject to manipulation.
Additional requirements are needed for Property Registry Deeds:
Proof of ownership of the interested parties.
Identification documents.
If a company is involved, the powers or appointment of the current directors.
Registry information in the Commercial Registry.
Cadastral reference (last IBI receipt).
Assigned value of the properties.
We will process the remaining requirements.
Two witnesses must appear who can attest to the ownership of the property at the initial signing.
Subsequently, edicts will be published in the municipality where the property is located.
For the rest of the deeds/records:
Identification documents of the interested parties.
If a company is involved, the powers or appointment of the current directors.
Object of the deed/record, whether for presence, notification, request, etc.
In the case of deeds/records to verify the identity of photographs, two identical sets of photographs of the matter in question must be provided at the time of the request.